Overview

The User Manager Program manages the user's account, department and rights. All program users need to register their employee number into the EDP department to create their own password to have an access to their respective MEDSYS program. Data such as employee number, first name, last name, middle initial, birth date, department and position are needed to enter into the program. These data are required so that whenever a transaction occurs, the user will be held responsible for all his actions.

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Objectives
Objective

To restrict unauthorized access by creating user's password and rights.

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Features

User-accessiblity control - Each user has its own password and rights. He can only use the program intended for him and no other program he can access.

User-error detection - Through the entered user information, all MEDSYS programs can record one's transaction. Each transaction is recorded especially the name and I.D. of the user to easily look who was behind for a specific error.

Online-help guide - By just pressing F1, the online help will be displayed containing topics about the program transactions. Users can easily learn the flow of a particular transaction because of the step-by-step procedure written into it.

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How to Start the Program

1	Click the User Manager Program executable file icon located in the desktop.

2	The Login window will be displayed asking the user to type his employee number and password for security purposes.

3	If accepted, the user can now start a transaction. Otherwise, a message will be displayed prompting “Unauthorized User”.

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How to End the Program

It is important for users to close the program when they are done to end-up their session. Other users might use the open program using the same password.

To close the program:

Click [image] located in the upper right corner of the main window or

Click File pull-down menu and then click Exit.

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Adding a User's Account
Adding of User's Account

This option is used to register a new user to gain access to MEDSYS programs.

1	Click the [image] toolbar button to open its window.

2	Enter the following data.

Employee No. - Type the user's employee number and then press <Enter>. Click the Change button afterwards.

Under Personal Information

Last Name - Type the employee's last name and the press <Enter>.

First Name - Type the employee's first name and then press <Enter>.

Middle Name - Type the employee's middle name and then press <Enter>.

Initial - This will be automatically displayed by the program.

Birth Date - Type the employee's birth date following the format mm/dd where mm is the month and dd is the year

Under Password - The employee should type a password not exceeding to 15 characters. He should re-type it to confirm the new password.

Under Department

Department - Type the employee's department. You can press <Enter> if it is still blank to display the complete list of departments. Just double-click on the department to select.

Orig Dept - This is similar with the department entered. This is intended for nurse-users who belong to one original department which is Nursing Station but working in a different ward. You can press <Enter> if it is still blank to display the complete list of departments. Just double-click on the department to select.

Position - Type the employee's position.

Under Rights

Right 1 - Type the employee's first right. You can press <Enter> if it is still blank to display the complete list of rights. Just double-click on the department to select.

Right 2 - Type the employee's second right. You can press <Enter> if it is still blank to display the complete list of rights. Just double-click on the department to select.

3	Click the Save button when done.

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Editing of User's Account

Viewing of User's Account

Deactivating of User's Account


Editing a User's Account
Editing of User's Account

Use this option to change user's password.

1	Click the [image] toolbar button to open its window.

2	Type the employee's number and then press <Enter>. Or type the employee's last name and then press <Enter>. A window displaying the matched last names will appear. Double-click on the employee name to select. Click the Change button afterwards.

3	You can now edit the employee's information. Click the Save button to update the changes entered.

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Adding of User's Account


Viewing of User's Account

This helps you view user's accounts in general, by department, and individual.

1	Click the [image] toolbar button to open its window.

2	To view all users' account, click the All Users tab (default tab).

To view users' account by department, click the Departmental tab. Under Department, click the drop-down arrow to display the list of all departments. Click the department you want to view. All users under the selected department will be displayed.

To view an individual account, click the Individual tab. Under employee, type the employee number in the code textbox and then press <Enter>. Or you can type the user's last name and then press <Enter>. A window displaying the matched last names will appear. Double-click on the employee name to view his account.

3	Click the Close button to close the window.

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Adding a Department
Adding of Department

Use this option to add or build a new department.

1	Click the [image] toolbar button to open its window.

2	Click the New button to open the department data-entry. Enter the following data.

Code - Type the code of the department and then press <Enter>. The program will prompt a message if the entered code is already in-use.

Department - Type the description of the department and then press <Enter>.

Status - This is initially checked. Uncheck it to make it inactive.

3	The following button options can be clicked from.

Click the Save button to save the newly entered department.

Clicking the Cancel button will display a message asking you to continue saving it or not.

Click the Close button to close the window.

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Editing of Department


Editing a Department
Editing of Department

This option is used to modify or change an existing department particularly its description or status.

1	Click the [image] toolbar button to open its window.

2	Click the department from the list under the Listings tab and then click the Edit button. You can only change the department description and status.

3	The following button options can be clicked from.

Click the Save button to save the changes made.

Clicking the Cancel button will display a message asking you to continue saving the changes or not.

Click the Close button to close the window.

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Adding of Department


Adding a User's Right
Adding of User's Right

A user's right corresponds to a particular access. This feature is necessary to limit one's right in using a particular program.

1	Click the [image] toolbar button to open its window.

2	Click the New button to open the user's right data-entry. Enter the following data.

Code - Type the code of the user's right and then press <Enter>. The program will prompt a message if the entered code is already in-use.

Department - Type the description of the user's right and then press <Enter>.

Status - This is initially checked. Uncheck it to make it inactive.

3	The following button options can be clicked from.

Click the Save button to save the newly entered right.

Clicking the Cancel button will display a message asking you to continue saving it or not.

Click the Close button to close the window.

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Editing of User's Right


Editing a User's Right
Editing of User's Right

This option allows you to change an existing user's right(s).

1	Click the [image] toolbar button to open its window.

2	Click the user's right from the list under the Listings tab and then click the Edit button. You can only change the right description and status.

3	The following button options can be clicked from.

Click the Save button to save the changes made.

Clicking the Cancel button will display a message asking you to continue saving the changes or not.

Click the Close button to close the window.

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Adding of User's Right


Deactivating of User's Account

For users not to gain access to a specific department, the EDP can deactivate one's account. This feature is necessary for security purposes.

1	Click the [image] toolbar button to open its window.

2	Type the employee number and then press <Enter>.

3	Click the Deactivate button. The list of employee's departments will be displayed. Click the box beside the department you want to deactivate. Click the Deactivate button afterwards. A message will appear if deactivation process has been successfully committed.

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Adding of New Department to an Existing User's Account


Adding a New Department to an Existing User's Account
Adding of New Department to an Existing User's Account

This is the counterpart of deactivating user's account. Use this to add a new department so that the user can gain access into the new department entered.

1	Click the [image] toolbar button to open its window.

2	Type the employee number and then press <Enter>.

3	Click the New Dept button.

4	Under Department entry, type new department and original department. You can press <Enter> if it is still blank to display the complete list of departments. Just double-click on the department to select.

5	Click the Save button to add user's new department. The list of user's existing departments can be seen at the top part of the window. Click me to view.

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Deactivating of User's Account


Login Window


User's Account Maintenance Window


List of Departments Window


List of Rights Window


User's Account Viewing Window


Search Individual User Window


Department Maintenance Window


Right Maintenance Window


Password Deactivation Window


Existing Departments