Copyright: Hemodialysis Program Online Help Version 1.0 - Frans of MEDSYS
Citation: Thank you for using online help!


Overview

The Visual Hemodialysis Program is a computerized processing of hemodialysis exam request posted from the nursing stations. Through the computer network, Hemodialysis department can communicate to other hospital departments to access patient data through requesting medicines, supplies and others. This program has its own registration to facilitate the entry of any hemodialysis transaction.  Reports are also automatically generated to monitor statistics.

The program is protected by password to prevent unauthorized access. Only users with registered employee number and password can process hemodialysis transactions.


Objectives

To lessen the data entry in processing exam request through automating the communication between departments in Hemodialysis and Nurse Stations, Hemodialysis and Central Supply, Hemodialysis and Cashier, and Hemodiaysis and Billing.


Features

Data-entry restriction - Warning messages are flashed for possible invalid entries. This ensures all data inputted would be made useful for any transaction that may occur.

Auto-report generation - The program is capable of generating reports like daily census, daily income census, daily logbook and others.

User-friendly - The program user is guided by instructions in doing the next step providing an easy-use to process transactions. Toolbar buttons are also incorporated with tool tips so whenever a user positions the cursor just above the toolbar buttons; a tool tip will pop out.

Password-protected - The use of password is necessary to restrict unauthorized access. Thus the program only accepts passwords which are registered into the database. This feature ensures the confidentiality and integrity of data entered into the program.

Online-help guide - By just pressing F1, the online help will be displayed containing topics about the program transactions. Users can easily learn the flow of a particular transaction because of the step-by-step procedure written into it.


How to Use this Online Help
How to Use this Online Help?

This online-help serves as a guide to program users. It gives you the step-by-step and brief background of a particular transaction. This is triggered by just pressing <F1> function key from your keyboard and the list of topics will be readily available for user's query.

•	To display help topics, click me.

Click the Contents tab to display list of topics. It is categorized into how the program is designed to easily follow a particular transaction's flow. Just double-click on the topic you want to view then its details will be displayed. Click the Help Topics button to go back to help topics main window.

Click the Index tab to display list of topic indexes. Index entry is best recommended when searching the step of a particular transaction because you will just type word(s) related with the topic.

•	To view pictures of program forms, click the broken underlined text colored with green. A pop-up window appears upon clicking.

•	To jump into another topic, click the solid underlined text colored with green. Upon clicking, it jumps you to the topic.


Changing of User's Password

It is advisable to change your password as often as possible for security reasons. To change you current password, follow these steps.

1	From the Login window, type your employee number and then press <Enter>.

Login Window

2	Under the Password entry, press <F12>. Pressing this function key will invoke the Change Password window.

Change Password Window

3	Under the Change Password window, type the following data.

Old Password - Type your existing password.

New Password - Type your new password not exceeding to 15 characters.

Confirm Password - Retype your new password to confirm and then press <Enter> or you can click the Save button.

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See also

How to Start the Program


How to Start the Program

1	Click on Hemodialysis Program executable file icon located in the desktop.

2	The Login window will be displayed asking the user to type his employee number and password for security purposes.

3	If accepted, the user can now start a transaction. Otherwise, a message will be displayed prompting “Unauthorized User”.

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See also

Changing of User's Password


How to End the Program

It is important for users to close the program when they are done to end-up their session. Other users might use the open program using the same password.

To close the program:

Click [image] located in the upper right corner of the main window.


Outpatient(Charge) Registration
Charge-basis Outpatient Registration

1	How to open the Outpatient (charge) Registration Window.

Click Register Patient > New Patient or

Press Ctrl + N or

Click on [image] Register In-Out Patient toolbar button. At the bottom of the window under Register Patient, click Out-Patient Charge.

2	In the Charge Patient Registration window, click on [image] Search Patient button to check if the patient to be registered has already a record in the master file.

3	The Master Patient Search window will be displayed. Enter the patient's last name and then click on Search button. Patients listing will be displayed below matching the query entered. Just double-click the row where the patient is aligned to select. If patient's full name is not found in the list, you need to enter patient's data in the Charge Patient Registration window.

4	Back to Charge Patient Registration window, complete the needed data. Data having asterisk sign (*) means that you can press <Enter> if entry is still blank to display the complete list of codes. Just double-click the code to select.

Last Name, First Name, Middle Name, Gender, Birth Date(mm/dd/yyyy), Age, Birth Place, Barangay/Municipality, *Nationality, Street/House No., *Town/Province, *Civil Status, Hospital Plan [Company (You need to fill-up *Account number and ID number if Company is selected as hospitalization plan), Personal], Chief Complaints and Patient Classification.

5	The following button options can be clicked from.

Registered Patient - This allows you to view the list of currently registered hemodialysis patients.

Search Patient - This lets you search a patient from the master patient list in case you decided to change the current patient.

Save - This button saves the patient as hemodialysis patient.

Ignore Entries - Click this button to clear all the data displayed.

Exit - Click this button to close the window.


Outpatient(Cash) Registration
Cash-basis Outpatient Registration

1	Click on [image] Register In-Out Patient toolbar button. At the bottom of the window under Register Patient, click Out-Patient Cash.

2	The Cash Patient Registration window will be displayed. Click on [image] Search Cash Patient button to check if the patient to be registered has already a record in the master file.

3	The Master Patient Search window will be displayed. Enter the patient's last name and then click on Search button. Patients listing will be displayed below matching the query entered. Just double-click the row where the patient is aligned to select. If patient's full name is not found in the list, you need to enter patient's data in the Cash Patient Registration window.

4	Back to Cash Patient Registration window, complete the needed data. Data having asterisk sign (*) means that you can press <Enter> if entry is still blank to display the complete list of codes. Just double-click the code to select.

Last Name, First Name, Middle Name, Gender, Birth Date(mm/dd/yyyy), Age, Birth Place, Barangay/Municipality, *Nationality, Street/House No., *Town/Province, *Civil Status, Hospital Plan [Company (You need to fill-up *Account number and ID number if Company is selected as hospitalization plan), Personal], Chief Complaints and Patient Classification.

5	The following button options can be clicked from.

Master File List - This button lets you search patient from the Master File List.

Confined Patients - This button lets you search currently confined patients.

Save - This button saves the patient as hemodialysis patient.

Search Cash Patient - This button lets you search registered cash patient.

Ignore Entries - Click this button to clear all displayed data.

Exit - Click this button to close the window.


Editing of Patient Information
Editing of Currently Registered Patient's Information

This option allows you to edit the information of a currently registered Hemodialysis patient.

For inpatient, please refer to Patient Searching to search the patient. After searching the patient's name, double-click it from the list. A pop-up message will appear. Click on Edit Record button to open the window for editing. Don't forget to click on [image] Save button to save changes entered.

For charge patient, please refer to Outpatient (Charge) Registration to search the patient. You need to open the Charge Patient Registration window to open the list of currently registered charge-patients by clicking on [image] Registered Patients. In the Registered Patients window, double-click on the patient's name. A pop-up message will appear. Click on Edit Record button to open the window for editing. Don't forget to click on [image] Save button to save changes entered.

For cash patient, please refer to Outpatient (Cash) Registration to search the patient. You need to open the Cash Patient Registration window to search the patient by clicking on [image] Master File List button. After searching the patient, double-click it. A pop-up message will appear. Click on Edit Record button to open the window for editing. Don't forget to click on [image] Save button to save changes entered.


Revoking of Patient Registration
Revoking of Currently Registered Patient

This option allows you to revoke currently registered hemodialysis patient.

For inpatient, please refer to Patient Searching to search the patient. After searching the patient's name, double-click it from the list. A pop-up message will appear. Click on Revoke button to open the window for editing. Don't forget to click on [image] Save button to save changes entered.

For charge patient, please refer to Outpatient (Charge) Registration to search the patient. You need to open the Charge Patient Registration window to open the list of currently registered charge-patients by clicking on [image] Registered Patients. In the Registered Patients window, double-click on the patient's name. A pop-up message will appear. Click on Revoke button to open the window for editing. Don't forget to click on [image] Save button to save changes entered.

For cash-basis patient, please refer to Outpatient (Cash-basis) Registration to search the patient. You need to open the Cash Patient Registration window to search the patient by clicking on [image] Master File List button. After searching the patient, double-click it. A pop-up message will appear. Click on Revoke button to open the window for editing. Don't forget to click on [image] Save button to save changes entered.


Patient Searching

This option allows you to search an inpatient or outpatient from the master patient list.

1	Click on [image] Register In-Out Patient toolbar button.

2	A window for patient searching will be displayed. To choose a patient type, click the option In Patient to search for an inpatient or click the option Out Patient to search for an outpatient.

3	Under Search Category, enter one from the needed information. It is advisable to use "Lastname" as search category for fast searching.

Enter Lastname: Enter the patient's last name and then click on Search button or

Enter Hospital Number: Enter the patient's hospital number and then click on Search button or

Enter Admission Number: Enter the patient's admission number and then click on Search button.

4	A window with patients listing will be displayed as a result of the query. Double-click on the patient name to register the patient as Hemodialysis patient. Afterwards, the registration window will be displayed. You need to enter the needed data before saving the patient as hemodialysis patient.

Note: To register cash or charge-basis patient, click Out-Patient (Charge) or Out-Patient (Charge) under Register Patient.


Clinical Procedures

After double-clicking a patient from the list of currently registered hemo patients (Click me on how to search currently registered hemo patients), clinical procedures window will be displayed. The window is divided by list of tabs. Here are the tab options which you can click from.

Send Requests

Laboratory Exam

X-ray Exam

Ultrasound Exam

C.T. Scan Exam

Cardiovascular (Heart Station) Exam

Nuclear Med. Exam

Physical Therapy and Rehab. Med. Exam

Pulmonary Lab. (RTS) Exam

Pharmacy

Central Supply

Post Charges of Hemodialysis Services and Supplies (for charge-basis patient)

Reprint Request Form of Laboratory Exams

Nurses Activity Requests

Patient Profile

Treatment Summary

Medical Progress Notes

Treatment Procedure

Medication and Physician Order

Vital Sign

View Results


Treatment Summary

This allows you to view the treatment summary of a hemo patient.

1	Click on Treatment Summary tab to open its window.

2	Click on View button to view treatment summary. Click on Exit button to close the clinical procedures window.


Treatment Procedure

This allows you to enter the treatment procedure of the patient.

1	Click on Treatment Procedure tab to open its window. Click on Edit button to enable the entry of treatment procedure. Just type the needed data. Data with [image] button means that you can click it to display the complete list of codes. Double-click on the code to select.

2	The following button options can be clicked from.

Refresh - Click this to clear/reset all data entered.

Save - This button saves the current entry of procedure entry.

Exit - Click this button to close the clinical procedures window.


Medication and Physician Order

This option allows you to add hemo patient's medication and add/edit physician's order.

1	Click on Medications and Physicians Order tab to open its window.

For Medication Entry:

a.	Click on Add button to enable the entry of medication. Enter the following data.

Description - Click on [image] button to display the complete list of drugs. Just double-click on drug's name to select.

Dosage - Click on [image] button to display the complete list of dosage codes. Just double-click on dosage name to select.

Route - Enter route.

b.	Click on Save button to add the medication entered. Entered medications can be seen under the list of Medications.

For Physician's Order Entry

a.	Click on Edit button to enable the entry of physician's order.

b.	Enter the physician's order in the multi-line textbox.

c.	Click on Save button to save the entered physician's order.

d.	Click on Exit button to close the clinical procedures window.


Vital Sign Entry

This option is for the entry of patient's vital signs.

1	Click on Vital Signs tab to open its window. Click on Add button to enable the entry of vital sign. Enter the following data.

Date - The current server's date is used as the default entry.

Time - The current server's time is used as the default entry but this can be edited.

BP - Type BP and then press <Enter>.

PR - Type PR and then press <Enter>.

BFR - Type BFR and then press <Enter>.

VP - Type VP and then press <Enter>.

UFR - Type UFR and then press <Enter>.

UFT - Type UFT and then press <Enter>.

Remarks - Type remarks.

2	The following button options can be clicked from.

Save - This button saves the current entry of vital sign.

Exit - Click this button to close clinical procedures window.


Inquiry of Hemo Patient Charges

This option lets user to view the current and previous hemo patient charges since the selected date of patient registration. It has a reprinting option to print the patient's charges.

1	After double-clicking the searched hemo patient (Click me to display on how to search hemo patients), the Inquiry of Charges window will be displayed with patient's charges.

2	Select a charge by single-clicking it.

3	To reprint the selected charge, click on Re-print Charges button.


Current Hemo Patient Searching
Currently Registered Hemo Patient Searching

This option allows you to view currently registered hemodialysis patients.

1	Click on [image] Hemo Patient List toolbar button.

2	Currently registered hemodialysis patients will be displayed. Click the patient's name from the list and click a transaction under the list of Clinical Procedures located at the lower left side of the window.

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See also

Clinical Procedures


Current and Previous Hemo Patient Searching

1	Click on View Previous Patient menu.

2	The Inquiry of Charges window will be displayed. Click on Search Hemo Patient button.

3	A window for searching Hemo patients will be displayed. In Date Registered, click the drop-down arrow to display calendar.   Click on the day of the month to select.

4	Type the patient's last name under Enter Lastname:  and then click on Search button. Patients listing will be displayed to its right side. To choose a patient, just double-click on the patient's name to inquire and reprint patient's charges.

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See also

Inquiry and Reprinting of Hemo Patient Charges


Reports

Daily Census Report - This generates a report of total number of patients registered as hemodialysis patient grouped into Inpatients and Regular Patients from the entered beginning to ending dates.

1	To open daily census report, click Reports > Daily Census Report. A window for date entry will be displayed. Enter the beginning and ending dates and then click on View Report button.

2	A printable report will be displayed. To print, click

Daily Income Report - This generates a report of total number of patient charged, total number of pay patients, total number of service patients, total number of sessions, pay patients with discount and without discount, pay patients with care of, service patients with discount and without discount, service patients with care of, and the over all amount charged and amount paid since the entered beginning to ending dates.

1	To open daily census report, click Reports > Daily Income Report. A window for date entry will be displayed. Enter the beginning and ending dates and then click on View Report button.

2	A printable report will be displayed. To print, click [image].

Daily Logbook Report - This generates a report of registered hemo patients since the entered beginning to ending dates displaying the charges posted.

1	To open daily census report, click Reports > Daily Logbook Report. A window for date entry will be displayed. Enter the beginning and ending dates and then click on View Report button.

2	A printable report will be displayed. To print, click [image].


Processing Pending Requests
Processing of Pending Requests

This option lets you process posted requests in the Nursing Stations.

1	Click on [image] blinking button located in the upper right corner of the main window. The List of Pending Requests window will be displayed.

2	To process a request, double-click the row where it is aligned.

3	A window for registration will be displayed. Complete the needed data and then click on [image] Save button.


Inquiry of Patient's Ledger

This displays the patient's hemodialysis ledger. It consists of the total amount of charges entered to be paid by the hemo patient.

To view patient's ledger:

1	Click Inquiry > Patient Ledger.

2	A printable ledger report will be displayed.

3	To print, click [image].


Cash-basis Patient Request Entry

This option lets you charge hemodialysis exams and supplies to a selected cash-basis patient.

1	Click on [image] Hemo Patient List toolbar button.

2	Currently registered hemodialysis patients will be displayed. Double-click the patient's name to select. The clinical procedures window will be displayed.

3	Click on Send Requests tab option.

4	Click on Cash Assessment Entry button at the right side of the window. When clicked, the Cash Assessment Entry Window will be displayed. Complete the following data.

Cash Assessment Window

Department Code - Refer to the list of department codes written at the bottom of the window.

Item Code - Type the service code or first letters of the service name and then press <Enter> key. Or you can press <Enter> key if item code is still blank. When pressed, the Revenue Code window will be displayed showing all revenue codes.

To select from the list, double-click on the desired item or click on the desired item then click on Select button. Clicking on Cancel button will abort the selection.

Item Description - Automatically filled-up by the program in reference with the selected item.

Quantity - Automatically filled up by the program in reference with the selected item but this can still be edited.

Unit Price - Automatically filled up by the program in reference with the selected item.

Amount - Automatically filled up by the program in reference with the selected item and its quantity.

5	After entering the items to be charged, the user can do the following options.

Click on Save button to save entered items. When clicked, a printable form will be displayed. Click on [image] to print.

To remove the selected item, click on the desired item then click on Delete button.

Clicking on Exit button will close the Post Charge window.

6	At the bottom of the window, the user can also do the following options.

To view list of charges entered, click on List of Charges Entered button.

To cancel requested charges, double-click on the requested item or click on the desired item then click on Cancel Charges button.

To have a copy of charge slip of the requested item, click on Re-print Charge Slip button.


Calendar


Daily Census Report Window


Daily Logbook Report Window


Medication and Physician Order Window


Treatment Procedure Window


Treatment Summary Window


Vital Sign Entry Window


List of Account Codes Window


List of Civil Status Codes Window


Date Entry Window


List of Dosage Codes Window


Inquiry of Charges Window


List of Drugs Window


Login Window


Master Patient Search Window


List of Nationality Codes Window


Patients List Window


Pending Request Window


Charge Patient Registration Window


Hemo Patient Searching (Current and Previous) Window


List of Zip Codes Window


Patient Searching Window


Cash Patient Registration Window


Currently Registered Charge-Patient Window


Income Report


A sample pop-up window


Help Topics: Main Window